MOVING TO SOUTH WINNIPEG
If your child has been registered in another hockey association in Canada or the U.S., even at House League level (U7 & U9), you will not be able to register with South Winnipeg Hockey Association before a transfer process with Hockey Winnipeg and/or Hockey Manitoba has been completed.
It can take a couple of weeks for this process to complete.
Until the transfer is complete the on-line registration system will not accept your registration.
Step 1) Please send an e-mail to the SWHA Registrar at firstname.lastname@example.org and include the following:
Player’s full name
Player’s date of birth
Name of centre where the player is/was currently registered.
Step 2) Once received, the registrar will forward the Change of Residence form. This form is required for a residential move into our association.
Step 3) Once the Change of Residence form is completed and supporting documents provided (see below), the registrar will coordinate the player transfer with Hockey Winnipeg.
Step 4) Once transfer is completed, registrar will send email with confirmation and online registration can be completed.
Required Supporting Documents to be included with all Change of Residence forms:
1. A copy of player’s birth certificate.
2. A copy of proof of residency which can be:
a) Copy of fully executed Rental Agreement, registered transfer of ownership, or Agreement of Purchase and Sale, or,
b) Copy of a utility bill (i.e., Hydro/Gas or telephone/cable/internet) demonstrating the parent(s)’ name and new address.
Note: Manitoba medical card & Manitoba Drivers’ licenses are no longer accepted
September 1 is the date that determines which address should be used for registration. Hockey Winnipeg can adjust this date at their discretion if, for example, you are in the process of moving and will take possession of your new residence soon. You will be required to provide proof of purchase or rental agreement in this case to Hockey Winnipeg.
3. If applicable, Hockey Winnipeg will require a notarized letter of sports registration authority signed by both parents. If the parents of a player live at separate addresses and these addresses are in two different hockey associations, both parents need to agree in this notarized letter which parent has Sports Registration Authority over each child. The address of the parent with Sports Registration Authority determines which association the player needs to register in. A scan of the notarized letter will be attached to the player’s Hockey Canada profile for future years so there is no need to submit a new letter each year. Each child must be registered for hockey in the same area each year unless a new notarized letter of sports registration authority is provided.
Player transfers occur when a player isn’t physically moving but will be playing for a team that is not in their home area association.
Player transfers must be approved (in order) by the releasing minor hockey association, the accepting/receiving minor hockey association, Hockey Winnipeg, and Hockey Manitoba. This process can take several weeks. For any kind of transfer (area to area, or Region to Region), a parent/guardian must submit the request online from the Hockey Manitoba website and complete the form (http://forms.hockeymanitoba.ca/transfer/). The online request will be transferred automatically to the appropriate area for approval/denial. If approved, the request will be emailed to the next area/association for approval/denial. This form is intended for a parent/guardian to complete so they can see the progress as it is approved or denied.
Player transfers are approved for one year only. Players must return to play in their home association when the season is over. After 3 consecutive annual transfers, a player is automatically a member of the area association they transferred to.
Transferring In to SWHA
After a transfer has been approved, players must register online and make payment to SWHA prior to participating in team activities. If applicable, players make separate arrangements for a refund from their home area hockey association. SWHA does not have internal transfer arrangements with other area minor hockey associations.
Transferring Out of SWHA
After a transfer has been approved, players can request a refund from the SWHA Registrar. Credit card refunds are processed within a week. Cheque refunds will take up to 3 weeks since cheques must be signed by 2 executive members and mailed out.
Note: The $50 Community Club fee collected by St. Norbert and South Winnipeg Community Centres will be retained when a player transfers out of the SWHA area. Miscellaneous Fees for tryouts and pre-season ice may also apply depending on the individual situation.